This Notice explains how we at DataTracks collect, use, retain and disclose Personal Information collected from you on our website.
DataTracks is a global leader in the preparation of financial statements in XBRL and iXBRL formats for filing with regulators across the globe. With a track record over 17 years, DataTracks has prepared over 85,000 iXBRL statements for filing with HMRC in the United Kingdom. You can find more about us at https://www.datatracks.ie/ixbrl-services-providers-about-us
We are the data controller for the information we get from you on your visit to our website and for the information you provide to us for registration.
We are the data processors for the information you upload on our website for processing, as our registered users.
Our information handling practices are continually reviewed to ensure that they comply with the European Union General Data Protection Regulation (GDPR), 2018 as well as "Reasonable Security Practices and Procedures and Sensitive Personal Data or Information Rules, 2011" under Section 43A of the Indian Information Technology (Amendment) Act, 2008.
Information Collection
We collect your Personal Information in following ways on our website:
We use the collected Personal Information for:
We retain and use your Personal Information as long as it is necessary for fulfilment of the respective purposes as specified in this section.
We process your Personal Data by relying on one or more of the following lawful bases:
On our website, every page that collects Personal Information from you, states the purpose of collection of information. If you agree to the purpose, you can provide your information and thus, give your consent to us to use the information provided for the stated purpose.
If, at any point, we decide to use your Personal Information for a different purpose, we will notify you and obtain your consent.
You can withdraw your consent at any point in time by reaching out to us as at details mentioned in the 'Contact Us' section. Consequences of withdrawal will be communicated to you and, on your agreement, your request for withdrawal will be processed.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.
Outlined below are the categories of cookies along with a description of what they are used for.
We may also use trackers on our website and other digital properties to collect data about you.
We use services of A2hosting Cloud Computing to store your Personal Information that you provide us on our website. The A2hosting provides service to us under extremely strict confidentiality agreements and do not have any independent right to share this information.
We use 'PayPal' and ‘WorldPay’ as payment gateway to facilitate payment and process your order.
Personal Information collected from you will not be disclosed without your consent. Exception to this is when such disclosure is necessary for compliance to any legal and/or law enforcement obligations. We will do so after following necessary due processes.
We will make every effort, where possible, that such mandated disclosures are communicated to you.
We are committed to protecting your Personal Information in our custody.
We take reasonable steps to ensure appropriate physical, technical, and managerial safeguards are in place to protect your Personal Information from unauthorized access, alteration, transmission, and deletion.
Where DataTracks processes data on behalf of you it shall comply with the GDPR requirements.
Data processing is essential for the services provided to you and is carried outside the EEA i.e., in India and you have agreed to it through the agreements signed by you.
DataTracks further acknowledges that it imposes the same obligations on our Group Companies outside the EEA, as those which are imposed on the Company under the EU GDPR.
Click here to obtain a copy of the security and safeguards document. For more information, Click here to Contact Us
Our website has links to third-party websites. We will not be held responsible for compliance with data protection requirements or the content of such websites.
Our website is not designed to be used by children aged below 18. Personal Information of children will not be knowingly collected by us.
We reserve the right to amend this Privacy Notice at any time. We will update our Privacy Notice with a new effective date stated at the beginning of it. Our processing of your Personal Information will be governed by the practices set out in that new version of the Privacy Notice from its effective date onwards.
In case you are accessing the website from within the European Economic Area, we are committed to providing you with the following additional rights where you can exercise:
Rights under GDPR and DPA |
How we facilitate your rights |
Right to be informed |
We aid this right to you through our Privacy Notice. Our Privacy Notice communicates how we handle your Personal Information collected through our website. For any further information, feel free to contact us. |
Right of access |
You can contact us to get access to your Personal Information along with information regarding its purpose, disclosure, categories of Personal Data, storage period, source of collection of Personal Information, confirmation whether or not they are being processed. |
Right to rectification |
As a registered user of our website, you can rectify your provided details anytime by accessing your account and editing the profile details. As a visitor, you can call on the support contact number available on our website to get the information corrected. |
Right to erasure |
You can contact us to get your Personal Information deleted or erased. |
Right to restriction of processing |
You can contact us and request restriction of further processing in case:
|
Right to data portability |
You can contact us to get your Personal Information in a structured, machine-readable format and if you want, can have it transmitted to another organisation. |
Right to object |
The information provided by you can be used for direct marketing purposes. You can choose to stop receiving them at any time by contacting us or choosing Unsubscribe option in emails sent to you. |
Right to not be subject to Automated decision-making, including profiling |
We do not process your Personal Information for automated decision-making including profiling. |
Right to lodge a complaint with the Supervisory Authority |
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of an alleged infringement of the General Data Protection Regulation. For purposes of the EU, the supervisory authority is the Information Commissioner's Office (ICO), the contact details of which are available at: https://ico.org.uk/global/contact-us/ |
We will verify your identity when you exercise these rights. For exercising your rights and getting information about any limitations which apply on them, you can reach out to us at the contact details given below.
For any further queries and complaints related to privacy, or exercising your rights under GDPR, you could reach us at:
Contact No.: +91 44 4008 9000
Contact Email ID: cfo@datatracks.com
DTracks Limited
Belgrave House, 39-43 Monument Hill,
Weybridge, Surrey, KT13 8RN
United Kingdom
Your queries will be addressed within one month of receipt of such requests. In case of any delay in addressing such requests, the delay will be communicated to you within a month of receipt of request.